Meetings of Council
Council Ordinance 4
Meetings of the Council
| Ordinary Meetings |
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| 4.1 |
Ordinary meetings of the Council of the University shall be held normally not less than four times each year. |
| 4.2 |
Notice of all Ordinary meetings of the Council shall normally be published in the University Calendar by the Secretary of Council annually. The agenda for each meeting, accompanied by relevant documents, shall normally be issued to members of the Council by the Secretary, at least seven clear days before the meeting. Nothing in this Regulation shall invalidate the provisions of Statute 26. |
| Extra-Ordinary Meetings |
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| 4.3 |
An Extra-Ordinary Meeting of the Council may be summoned by the Chair, or in his/her absence, the Vice-Chair or by the Secretary on receipt of a written request signed by any nine members of the Council stating the purpose for which a meeting is required. The Secretary shall give seven clear days’ notice before the meeting. Nothing in this regulation shall invalidate the provisions of Statute 26. |
| Quorum |
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| 4.4 |
The quorum for a meeting of Council shall be as specified in the Statutes. The quorum must include a majority of lay members. |
| Voting |
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| 4.5 |
Every matter at Ordinary or Extra-Ordinary Meetings shall be determined by a simple majority of the members of Council present and voting on the question. Council may require the vote to be recorded in the Minutes, either by name or numerically. In the case of equality of votes on any matter, the Chairperson of the meeting shall have a second or casting vote. No question involving financial policy shall be determined unless there are at least seven members present and able to vote who are not members of the staff of the University. |
| Items not on the Agenda |
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| 4.6 |
No matter shall be discussed or decided at meetings of the Council which does not appear on or arise from the agenda unless the Chair of the meeting is satisfied that a simple majority of members present desire discussion to take place |
| Adjourned Meeting |
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| 4.7 |
When under Statute 12.4, a meeting of the Council has been adjourned for lack of a quorum, the Secretary shall give fourteen days' clear notice in writing to members of the Council of the time, date and place of the adjourned meeting where the business for which the original meeting was convened may be completed in the absence of a quorum. |
| Reserved Matters |
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| 4.8 |
The following matters shall normally be confidential to members of Council i) Matters affecting a named individual ii) Matters where release of information may endanger health and safety of individual(s) iii) Matters pertaining to the commercial interests of the University or its partners |
| 4.9 | Papers and Minutes addressing any of the above shall, unless otherwise agreed by the Council, be restricted in their circulation to all or some members of Council. |
| 4.10 |
The Chair of Council (and the Chair of any Council Committee) shall declare any of the following as reserved areas of business at which all students (whether members or attending) and any other observers present, (and upon resolution of Council any other members of Council interested therein) unless by the agreement of Council they are permitted to remain, shall withdraw from the meeting place and shall not return until the reserved area of business is concluded: i) matters affecting the appointment, promotion, dismissal and personal ii) affairs of individual members of staff, including the composition and work of selection committees; iii) such other matters as he or she shall at his or her sole discretion decide. |
| 4.11 |
The Secretary of Council may from time to time issue guidance on the format and content of papers and minutes for Council and its Committees |
