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Satisfactory Academic Progress Policy

US Federal loans: Satisfactory Academic Progress Policy

In line with the US Department of Education regulations, in order to be eligible for US federal loans, students are required to make satisfactory academic progress (SAP).

This policy applies to all students taking federal loans (also referred to as ‘financial aid’ and ‘Title IV aid’) at Brunel University London, particularly Direct Subsidised, Unsubsidised, Grad PLUS and Parent PLUS loans.

Brunel University London is required to ensure that all Federal Aid students maintain a minimum level of academic progress as specified by Senate Regulations.  The link to these Regulations can be found below.

All students in receipt of the US federal financial aid are encouraged to get themselves acquainted with the SAP policy. (Brunel University Senate Regulation links provided below)

Measuring SAP

SAP is assessed in line with Brunel University Senate Regulations. 

Qualitative standard (grades): Students must achieve minimum standards as required by the academic department and supervisor/tutor and  academic standing consistent with graduation requirements. For more details please refer to the Senate Regulations and contact your department.

Quantitative standard (pace): Students must progress through their programme at a pace which ensures that they will graduate within the maximum timeframe. The maximum timeframe for completion is 150% of the standard, published timeframe for a course.  Periods of interruption will not count towards this calculation.

Failure to meet SAP and regaining eligibility

A student who fails to meet SAP standards will be notified by Student Centre Funding Team that they are ineligible for further disbursements of US student loans.

Please note that you can regain eligibility only by submitting a successful appeal to be placed on probation or by taking action that brings you into compliance with the SAP standards.


A student who fails to meet SAP standards may submit an appeal if exceptional circumstances can be demonstrated ( e.g. injury, illness, death of a relative, or other special circumstances). The appeal must explain why the student failed to make SAP and what has changed in their situation that will allow them to make SAP at the next evaluation point. Evidence should be attached where possible (e.g. medical notes, death certificates, letters from a social worker etc.).  Appeals must be submitted in writing, either by email to  or by post to Brunel University, Student Centre, Funding Team, Bannerman Centre, UB8 3PH, Uxbridge, Middlesex.

The decision of the appeal will be communicated to the student in writing within 14 days of submission, if all necessary supporting evidence (as determined by the SAP Appeals Panel) is complete.

Please note that the decision of the Panel is final.

Consequences of failure to meet maximum time limit requirement

Students exceeding the maximum time limit for their program are denied further student financial aid at that level.

For more information on SAP please contact Student Centre Funding team at