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Apply for Gold open access publishing funds

See here for full details on how to apply for central Brunel publishing funds for gold open access. You may be required to pay an Article Processing Charge (APC) if you choose to publish articles via the "Gold" route. This page contains information on how to apply for funds for APCs and who is eligible.

About the funds

Brunel holds an institutional block grant from RCUK. These funds are allocated to the institution to help our researchers comply with their policy on open access. RCUK funds previously awarded to researchers for publishing costs should be used before applying to the grant.

For all other authors, Brunel has established a central fund available to all members of academic staff to support Gold open access publishing.

Other institutions hold block grants from RCUK, COAF (including the Wellcome Trust, ARUK, CRUK and other medical charity funders) and the BIS department to cover Gold open access charges. Co-authors at other institutions may have access to these additional funding streams.

How to Apply

Requests for gold open access are now made directly through the BRAD system. Please see the video herein or visit the open access roadmap page or brad userguide for more information.

  • Log in to BRAD
  • Go to the manual record screen of your publication
  • Scroll to the bottom of the record and select "yes" at the question, "Would you like to apply for APC funding"
  • Please enter details of the corresponding author's institution, if not Brunel
  • Please enter any additional information relevant to your request in the comments box, e.g. external sources of funding not held by Brunel.

OA-GoldRequestInBrad

Who can apply

Eligibility for open access funds is determined by a number of criteria:

Author – People who may apply for funds include the teaching and research staff employed by or otherwise accredited to the university and PhD students enrolled or accredited to the university who are funded by RCUK. Where outputs are produced in collaboration with authors outside of Brunel it is expected that the home institution of the corresponding author should meet the cost of the APC.

Research Output - Not all types of research output are eligible for funding. In order to be considered your output should be either a:

  • Peer reviewed primary research article
  • Systematic review
  • Conference proceedings with an ISSN
  • Review article (not commissioned by publisher)

Publication Status - Your research output should be accepted for publication before you apply for funds. It is not possible to reserve funds for research outputs not yet accepted. However, if you are submitting your paper to a fully open access journal, please contact us to check whether you will be covered by Brunel's Institutional open access funds before submitting your paper.

It is not usually possible to pay an APC retrospectively for a paper that has previously been published.

Policy - In the case of funded research, the university will pay for an APC where a payment is needed to comply with funder requirements for open access and other funds are not available. The Library Research Support team administer annual block grants from RCUK in support of their open access policies. Authors in receipt of awards from RCUK should make a funding request through BRAD. Authors in receipt of grants from other funding bodies may also be eligible. Please note that funds cannot be released for publications that are not compliant with the funders policy.

For all other research authors may request funds for publishing if they wish to disseminate their research under a gold open access model, accessing these through the BRAD system.

Other funders

A growing number of funders have internal mechanisms to cover Gold open access charges for their authors. This includes, but is not limited to:

  • NIHR
  • EU (Framework Program 7 and Horizon)

Funds for publishing may often be included in grant applications. Where alternative funding routes exist, these should be investigated before making an application.

What happens to your request?

Upon authors making a request through the BRAD system:

  • The library will pick up the request and notify the authors within 5 working days
  • On an application being accepted the library will provide instruction on payment information. This will involve authors signing a copyright transfer agreement with the publisher and...
    • Authors raising an invoice with publisher. This is then forwarded to the library for payment (send to openaccess@brunel.ac.uk)
    • Or costs may be charged to prepaid accounts within selected publishers. See the list at the bottom of this page for more details.

Page and colour charges

Generally we are not able to pay additional publishing costs, such as 'page/colour' charges. These must be invoiced separately. These are costs not related to open access and we are therefore not able to cover them from central funds. Most funders and institutions see these additional costs as disingenuous and a hangover from the paper age.

The open access charge is typically referred to as an APC (Article Processing Charge) and this is what our central funds are designed to support.

We advise authors in the first instance to check the support available within their own department to cover additional publishing charges.

Publisher prepayments, membership deals and discounts

Brunel has arranged deals with the following publishers to reduce the cost of APC payments and to support other initatives in the open access movement. For more help, please email openaccess@brunel.ac.uk.

BioMed Central Prepayment account

APC discount = 20%

Pre-payment discount applies only when the university agrees to meet the cost of the article (see request process). Once approved, eligible authors should be able to select to charge costs to Brunel during the payment process.

BMJ Prepayment account

APC discount = 20%

Pre-payment discount applies only when the university agrees to meet the cost of the article (see request process). Once approved, eligible authors should be able to select to charge costs to Brunel during the payment process.

Hindawi Prepayment account

APC discount = 10%

Pre-payment discount applies only when the university agrees to meet the cost of the article. Once approved, eligible authors should be able to select to charge costs to Brunel during the payment process.

Institute of Electrical Engineers (IEEE) Prepayment account

APC discount = 0%

The university must first agree to meet the cost of the article, otherwise authors will be invoiced directly (see request process). Once approved, eligible authors should be able to select to charge costs to Brunel during the payment process.

Please note it is not usually possible to pay additional page charges, so authors must be careful to keep length of works within author guidelines

JISC Monitor

This is the system used by SCO to record and manage payment processes. It has a secondary function in reporting all costs publically to the JISC Monitor UK project, which aims to aggregate UK expenditure on OA and faciliate the reduction of costs in subscriptions.

Knowledge Unlatched Membership

KU Research is a close-knit team of researchers and publishing industry practitioners working together to help realise the possibilities of digital technology and Open Access for specialist scholarly books and the communities that care about them.

They are funded by libary donations and each year commit funds to making popular monographs and journal titles open access, as voted by the global library community.

We commited to this resource in 2015-2016. We are investigating the possibility of commiting more funds in the future. 

Open library of the Humanities Membership

The Open Library of Humanities (OLH) is a charitable organisation dedicated to publishing open access scholarship with no author-facing article processing charges (APCs). They are funded by an international consortium of libraries who have joined us in our mission to make scholarly publishing fairer, more accessible, and rigorously preserved for the digital future.
The OLH publishing platform supports academic journals from across the humanities disciplines, as well as hosting its own multidisciplinary journal. Launched as an international network of scholars, librarians, programmers and publishers in January 2013, the OLH has received two substantial grants from the Andrew W. Mellon Foundation to date, and has built a sustainable business model with its partner libraries.

We commit to the OLHUMs model each year.

Public Library of Science (PLoS) Prepayment account

APC discount = 10%

Pre-payment discount applies only when the university agrees to meet the cost of the article  (see request process). Once approved, eligible authors should be able to select to charge costs to Brunel during the payment process.

Royal Society Membership

APC discount = 25%

We pay an annual membership. All Brunel authors are entitled to a 25% discount on the cost of APCs by the Royal Society.

SAGE Nesli Discount

APC discount = 75%

Brunel authors are entitled to a discounted rate of £400 for APCs when publishing in titles that are within the Sage Choice Scheme and/or the Sage Premier Scheme. Claim this discount by entering ‘NESLI’ and the current year, e.g. NESLI18, in the 'University/Institution Account Code' field when requesting the Sage Choice option. This is a voucher scheme, and as such only a certain number of discounted APC are available each year.

Springer Compact (Consortium deal) and Springer Open

"Compact" APC = free

Applies to Springer 'Open Choice' titles: the majority of Springer's subscription journals. An agreement is in place which means that Brunel authors can currently publish open access articles in Springer Compact titles without charge. Be aware that your affiliation is checked.

"Springer Open" APC

Same conditions as BioMed Central

Taylor and Francis

APC discount = 75%

Cost reduced to £450. Whenever a Brunel researcher submits an article to T&F they receive a message advising that they may be eligible to a discount because of their institutional subscription, and to contact apc@tandf.co.uk. This is a voucher scheme, and as such only a certain number of discounted APC are available each year. You should request to use a voucher when offered.

Wiley Blackwell Prepayment account

APC discount = 20%

Pre-payment discount applies only when the university agrees to meet the cost of the article  (see request process). Once approved, eligible authors should be able to select to charge costs to Brunel during the payment process.