My Ceremony

Useful information in the Student Booklet

To download a copy of the student booklet, please click here. This guide covers everything that you will need to know on your day of graduation.

When do I need to arrive?

To help your day go as smoothly as possible, below are approximate times relating to your ceremony.


Please make sure that you look at the correct ceremony start time (Monday times are to the right and afternoon times below the first table):

Tuesday to Thursday
AM Times

Actions
and Notes

Monday
AM Times

08:30 - 09:30

Registration in the IAC (Indoor Athletics Centre)
You must register on arrival, and collect your ticket and any guest tickets;

If you don’t register we will assume you are absent and cross your name off the list of names to be presented.

Gown Collection and Photography
You need to order gown hire before the day;  and collect your gown from the Sports Hall on the day

Photographs are taken in the Netball Hall before and after the ceremony.
There are no appointments and you may need to queue, but
make sure this does not make you late for your ceremony.

09:30 - 10:30

09:30 - 10:00

Take your seat in the IAC Theatre
Needs to be by 11:00 for pre-ceremony checks.

10:30 - 11:00

10:30 - 12:00

Ceremony
With honorary and prize presentations, speechs and
students processing across the stage to receive their award.

Certificates are given to students as they leave the stage
on return to their seats

11:30 - 13:00

12:00 - 19:00

Photography and continuing Celebration
Photography will still be available in the Netball Hall and
for ticketed guests and students there is a complimentary drink in the marquee.

There is also a lot of mingling, music and shared celebration

13:00 - 19:00

Variable

School Events

take place before or after ceremonies, check the school details

Variable


Tuesday to Thursday
PM Times

Actions

and Notes

Monday
PM Times

13:00-14:00

Registration in the IAC (Indoor Athletics Centre)
You must register on arrival, and collect your ticket and any guest tickets;

If you don’t register we will assume you are absent and cross your name off the list of names to be presented.

Gown Collection and Photography
You need to order gown hire before the day;  and collect your gown from the Sports Hall on the day.

Photographs are taken in the Netball Hall before and after the ceremony.
There are no appointments and you may need to queue, but
make sure this does not make you late for your ceremony.

14:00-15:00

14:00 - 14:30

Take your seat in the IAC Theatre
Needs to be by 11:00 for pre-ceremony checks.

15:00 - 15:30

15:00 - 16:30

Ceremony
With honorary and prize presentations, speechs and
students processing across the stage to receive their award.

Certificates are given to students as they leave the stage on return to their seats

16:00 - 17:30

16:30 - 19:00

Photography and continuing Celebration
Photography will still be available in the Netball Hall and
for ticketed guests and students there is a complimentary drink in the marquee.

There is also a lot of mingling, music and shared celebration

17:30 - 19:00

Variable

School Events

take place before or after ceremonies, check the school details

Variable

 

What will happen during my ceremony?

Regstration opens 2 hours before your ceremony start time. When you register with the Graduation Team on the day of your ceremony you will be given a ticket with your name, student ID and seat number. You will need to be in your seat 30 minutes before your ceremony is due to begin.

You should remain in your assigned seat when you enter the theatre as pre-ceremony checks, including ticket checks, will be completed by Marshals. This is to ensure that you cross the stage and receive your degree in the correct order and at the appropriate time. Once the ceremony has started, graduating students will be prompted by the Marshals when it is time to receive their award.

Students will walk across the stage, shake hands with the Presiding Officers and leave the stage.

NB: It is imperative that students Register in good time for their ceremony; students who arrive to Register less than half an hour before their ceremony start time may have to wait at Registration until the ceremony is underway to avoid delaying the ceremony for others.

When do I get my certificate?

As you leave the stage you will be handed your certificate in a blue folder.

If you have received your certificate at a previous conferral or you will be conferred at a later date, you will still cross the stage but will be handed a blue folder with a congratulatory letter inside.

What if I already have my certificate?

If you have received your certificate before Graduation you will still cross the stage but will be handed a folder with a congratulatory letter inside.

Can I leave the theatre after I have crossed the stage?

If students or any of their guests need to temporarily leave the theatre for any reason, they should obtain a re-admittance pass as they leave the theatre. Staff will be on duty at the exit portals to advise.

Please note that without a re-admittance pass, no-one will be allowed back into the theatre.

With regards to leaving early altogether, the expectation is that guests and students remain present to congratulate all the students that cross the stage to give everyone an equal experience.

What do I do if I can’t shake hands with the Presiding Officer?

If you do not wish to shake hands with the Presiding Officer when you cross the stage, please carry a Graduation Programme (available at Registration) in your right hand. This way the Presiding Officers will doff their hat to you instead of offering you their hand to shake.

What should I do if I need additional requirements made during my ceremony owing to disability?

Please detail any concerns relating to your ceremony and any additional requirements you may have in the appropriate section of the eVision Invitation Task. You will then be contacted by a member of the Graduation Team to talk through your concerns and confirm any arrangements that can be made.

What happens after my ceremony?

After your ceremony you are free to celebrate your success on campus. There will be refreshments available on the day, including a complimentary drink for graduating students and all guests with a paid ticket, as well as the usual catering outlets.

What is the Graduation Programme?

Names of all those who have successfully been awarded will be printed in the official Graduation programme, provided their award has been released to them by 25 June 2014.

Please note students are arranged by award type (e.g. Bachelor's, Diploma) and listed alphabetically; classification does not show and students are not in classification order.

More information on the University's policies regarding data protection and filming can be found on the Policies and Guideline page.

Where is my Graduation Ceremony and Registration?

Registration and your graduation ceremony are in the Graduation Theatre, which is located in the Indoor Athletics Centre (IAC).

 

Page last updated: Monday 30 June 2014