5. Under 18’s Policy for Resident Students 2014/15
The under 18’s policy covers students applying for University campus accommodation, whose 18th birthday falls after the first day of the Licence Agreement of the year of entry to the University. The policy will cease to apply to students once they reach their 18th birthday. Both the student and the parent/guardian or guarantor must sign a declaration that they agree to the exchange of information on the under 18 student referred to in 5.1.6.
Students under the age of 18 are unable to enter into a Licence Agreement with Brunel University and the University requires a parent/guardian or guarantor to sign the Licence Agreement. This means that the parent/guardian or guarantor must pay any sums agreed under the Licence Agreement if the student fails to do so.
The University cannot assume parental responsibility for a student under the age of 18. Students and their families should bear in mind that Brunel University is an adult environment. Students are expected to behave like adults and to assume adult levels of responsibility. Students are expected to have the necessary skills to study and live independently alongside people from a wide variety of backgrounds. Places in halls are offered at Brunel on the understanding that the student will be able to adapt to living away from home and to looking after him or herself in all practical matters.
Arrangements during the Academic year
Our responsibility to under 18 year old students:
5.1 Accommodation and Residences Services will:
5.1.1 Allocate those students who apply and accept their course offer and have applied for accommodation before 1 September 2014 into University campus accommodation. After 1 September 2014 we will use our best endeavours to offer University campus accommodation subject to availability.
5.1.2 Highlight students under 18 to the Residence Management Teams and under 18’s should contact them during office hours if necessary.
5.1.3 Integrate students who are under 18 years of age with those who are over 18.
5.1.4 Carry out Disclosure and Barring Service (DBS) checks on Residences Management Staff, Supervisors, Senior Student Mentors and Security Staff employed by the University where necessary.
5.1.5 Provide relevant training for Residences Staff employed by the University and staff with regular access to bedrooms.
5.1.6 Promptly inform the parent/guardian or guarantor if we become aware that the student:
a. Is in rent arrears of one term or more;
b. Is in serious breach of the Residences Regulations Terms and Conditions invoking Disciplinary Regulations.
5.1.7 Ensure that students under 18 are aware of whom to contact in case of difficulties.
5.1.8 In all cases will try to encourage students to involve a parent/guardian or guarantor where appropriate but will take a student’s request for confidentiality and the student’s welfare as paramount, even if this means not telling their parent/guarantor at the student’s request.
5.1.9 Send documentation, including a Licence Agreement and Regulations Booklet, to the student and parent/guardian or guarantor that is required to be accepted/signed and returned to Accommodation Services by the parent/guardian or guarantor before the student can take up residence.
5.1.10 Provide the student and parent/guardian or guarantor with full details of how to secure a room on campus including what deadlines they are required to meet.
5.2 Accommodation and Residences Services will NOT:
5.2.1 Carry out DBS checks or provide training for University Contractors or Agency staff (attending to repairs within the residences). All contractors will however, carry identification and will carry out repairs/works between 9.00 am and 5.00 pm except in an emergency situation.
5.2.2 Act in Loco Parentis.
5.2.3 Carry out any checks, other than those mentioned above on under 18’s living in University managed accommodation.
5.2.4 Monitor how the student spends their leisure time or manages their finances.
5.2.5 Apply this policy to under 18’s housed in the private sector.
5.3 Students’ responsibility to Accommodation and Residences Services
5.3.1 Provide the name and address of a parent/guardian or guarantor who will be the University’s point of contact for notification under points 5.1.6, 5.1.9 and 5.3.2.
5.3.2 Provide the name of a parent/guardian or guarantor in the UK or overseas where the student is from.
5.3.3 Be required to enter into a new Licence Agreement with the University on their 18th Birthday.
5.3.4 Abide by the Licence Agreement terms and conditions from the point of accepting a campus room allocation.