FAQs about BRAD and BURA
What is the difference between BURA and BRAD?
BRAD is the University’s research publications database and aims to provide a comprehensive list of all of Brunel’s research papers. It is only visible to registered Brunel researchers and research administrators. BURA disseminates and showcases the publications in BRAD by making the full-text freely available to the public via the internet, subject to copyright permissions.
What is the Brunel Open Access Mandate?In September 2009 Senate implemented the mandate that “from January 2010, all staff are expected to place new research publications in the University’s research archive, BURA, subject to publishers’ copyright permissions” The Mandate has been revised in line with new open access requirements and is published on Brunel's policies web page.
How do I add my publications to BRAD and BURA?You can find detailed information on using BRAD for the first time and how to how to login to the database on the University intranet, IntraBrunel. To add content to BURA, our open access repository you must first upload it to BRAD, which is internal only. From your publications summary page click on the Full Text tab for the relevant publication; from there you can check the copyright permissions to find out which version you can add to BURA and then upload the relevant document and grant the necessary permissions for it to appear in BURA.
What about copyright?It is ultimately an author’s responsibility to check the copyright permissions for each publication. In most cases the publisher will own the copyright of the article and so the full-text can only be made available via BURA if allowed by the publishers’ permissions. You can check the copyright status of your papers via the Full Text tab in BRAD or by using the SHERPA-RoMEO website. The publisher’s policy will indicate which version of an article can be added to BURA and any other restrictions, e.g. any embargo periods, etc.
If you want to ensure that all of your papers can be added to BURA you can ask publishers for a Licence to publish rather than signing their standard copyright transfer agreement. The JISC and SURF (the equivalent organisation in the Netherlands) have created a licence to publish that you can use to retain the copyright in your own works while giving the journal or book publisher the rights to publish. The site also provides sample wording for various options in case you or your publisher would like to amend a publishing agreement in certain circumstances.
Granting permission to include your paper(s) in BURA does not affect the copyright.
Which versions of my publications should I add to BURA?
Publishers generally allow one of three versions of an article to be added to BURA:
- Pre-print, the version of the paper before peer review
- Post-print, the final author version of the paper after peer review, with revisions having been made, but without any formatting or branding by the publisher.
- The published pdf version
Ideally you should keep each version of your article until the permitted version has been archived in BURA. Please note that for research publications which are likely to be submitted to the REF, the version in BRAD and on BURA must be at least the final peer-reviewed draft, with corrections.