Procurement

The Procurement department is responsible for the University’s procurement strategy, policy and procedures.

The principle function of the Procurement Department is to improve the effectiveness and efficiency of purchasing and contracting across all Departments. We do this by taking a strategic view of procurement across the university and:

  • arranging value for money contracts and managing corporate contracts;
  • providing information on local, regional and national contracts that should be used to ensure you get value for your money;
  • providing advice, guidance and training on procurement issues;
  • streamlining the purchasing processes;
  • co-ordinating the tendering process for high value purchases in compliance with EU regulations;
  • supplier relationship and contract management.

Tendering

TenderingThe University spends £45 million each year on the regular purchase of goods, services and works. In addition there is a programme of capital building projects.

Much of this expenditure is with contracts arranged regionally and nationally by the Higher Education sector and the wider public sector. In addition the University manages a wide range of its own contracts.

All general contracts specifically for Brunel University over £30,000 in value are advertised on the tendering portal. Details of current contracts are available through this web portal. Different arrangements are in place for Estates Department Contracts. In addition all contracts for goods and services worth more than £164,176 and all contracts for works worth more than £4,104,394 are advertised in the Official Journal of the European Union. All contracts are arranged after competitive tendering procedures have been followed.

Commitment to Equal Opportunities

The University values inclusiveness and diversity and is committed to the principals of equal opportunities in all its activities. It endeavours to ensure that all staff, students and visitors are treated on the basis of their merits and abilities, and that no one suffers discrimination or disadvantage because of their gender, race, disability, sexual orientation, religion or belief.

The University expects and requires its contractors to similarly value inclusiveness.

Information for suppliers

Supplier Invoicing

The process of placing individual orders with suppliers is largely devolved to Colleges & Departments, using an integrated purchase to pay finance system. However, the end to end process is closely co-ordinated to ensure that goods & services are ordered efficiently and invoices paid promptly, whilst operating within the University’s Finance Regulations & Procurement Policy & Procedures.

Brunel University London is now processing all invoices received, electronically. Since the launch of our e-invoicing solution, the University has dramatically improved the rate of payment within agreed payment terms and has made the process of invoicing much more efficient.

Please Note: You may already have local arrangements in place with the Payments team whereby you send your invoices to us BEFORE submitting them for payment. If you are a supplier currently doing this, please check with the payments team via the following email payments@brunel.ac.uk. They can check this is correct and guide you to continue as you are or not.

If you are a supplier that has a non UK bank account please forward your invoices to payments@brunel.ac.uk for payment.

Invoicing options:

Supplier Portal 'PO Flip':

Using the 'PO Flip' within the supplier portal. All suppliers are sent a login to access the portal when they are set up within the P2P system. 

The Portal is simple and easy to use and by using the Portal you will be able to:

  • View all purchase orders sent to you
  • Respond to orders and requests conveniently and securely
  • Invoice Brunel electronically – flip your purchase orders into an invoice, known as ‘PO Flip’
  • View the current status of your invoices to Brunel

Login details can be forwarded to you upon request to procurement@brunel.ac.uk

View a guide to assist you with login.

By Email:

PDF invoices can be forwarded to:

bruneluniversity.invoices@proactiscapture.com

Please note there some criteria for the PDF, for details go to
 

By Post to:

Brunel University London Accounts Payable
PO Box 496
Central Park
Telford
TF2 2HF 

Contact us

Postal address
Procurement Department
Brunel University
Uxbridge
Middlesex
UB8 3PH
United Kingdom

Email procurement@brunel.ac.uk
Tel +44 (0)1895 274000

 

Procurement department contacts

 

Daniel Barry, Head of Procurement

Email: Daniel.Barry@brunel.ac.uk

Tel: +44 (0)189528469 

 

Mayele Yambila, Procurement Manager

Email: Mayele.Yambila@brunel.ac.uk

Tel: +44 (0) 1895265795

 

Kelly KarimSupport Officer

Email: kelly.karim@brunel.ac.uk

Tel: +44 (0)1895 265794

Page last updated: Friday 21 July 2017