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Before Graduation

 

What do I need to do before my Graduation?

The invitation will be in the form of an eVision task. It is as important to the University that you reply if you do not wish to attend as if you do wish to attend.

If you have not received an invitation by the end of March 2020 please contact awarding@brunel.ac.uk (unless you are a Postgraduate Research student who will only be invited upon successful submission of thesis to library).

Can I change my mind about attending Graduation?

Yes. You can edit your response within the eVision graduation task until the deadline of midnight 22nd June 2020. If you do not complete this task by the deadline you may not be able to attend your Graduation ceremony.

However, the task will still be available to edit until the day before your ceremony should your circumstances change after this date. Be aware that any changes made after midnight 22nd June 2020 may impact your day’s arrangements.

Will my name appear in the printed programme?

Your name will appear, in full, in the graduation programme under the award you have received. Graduation ceremonies are an opportunity to celebrate the achievements of all students and individual classifications are not shown. Names are listed under the award and programme in alphabetical order.

Names will be printed in the programme for all eiligible awards, whether attending graduation or not. If you would like your name to be removed please email awarding@brunel.ac.uk

What will happen if I don't reply?

If you do not reply to your Graduation Invitation Task and want to attend your ceremony, it will not be possible to accommodate you on the day as you will not be allocated a seat in the ceremony and your certificate will not be produced for you to collect.

Without replying to the invitation you are not able to request any guest tickets.

Why do I need to hire a gown?

If you intend to attend your ceremony you must wear an official gown of the University that equates to your academic achievement.

University gowns are provided by Ede & Ravenscroft. For information on how to hire or buy your gown please visit the Gowns and Dress Code section of the website.

Ede & Ravenscroft offer gowns suitable to those using a wheelchair. If you do require this service please order your gown as normal and select ‘special requirements’. From here you will be able to inform Ede & Ravenscroft that you are a wheelchair user and an appropriate gown will be supplied for you.

What if I have met the threshold for an ordinary degree and not yet been awarded?

Your name will appear in the Graduation programme under the award of which you have met the threshold for. The title of the award will appear as the intermediate award, for more information click here.

Do I have to pay for my guest tickets before my ceremony?

Graduation is a popular event; the ceremony venue has a fixed limit on the number of seats, and so we are only able to guarantee up to 2 free guest tickets per graduating student providing these have been requested via the Graduation eVision task. All guests will require a ticket to enter the auditorium.

In your "Graduation Task" you will be asked to indicate how many guests you would like to attend your ceremony, each of whom will require a guest ticket, the first two are free and the rest charged at £26 each. Please note guest seating is not assigned and children under the age of 7 are unable to attend the formal ceremony.

In order to share the available ceremony tickets as fairly as possible, we will carry out 2 guest ticket allocations:

You can pay for your tickets once the first allocation has taken place around lunchtime on Tuesday 23rd June 2020. You will then be able to pay for them online through the eVision task or via the Cash Office. An email containing further instructions will be sent once the first ticket allocation has taken place.

You will then have until 9am on Monday 29th June 2020 to pay for any allocated guest tickets. After this time, unpaid ticket allocations will be returned to the ticket pool for re-allocation. 

- (Second Allocation) from 10am Tuesday 30 June 2020 to 8am on Thursday 2nd July 2020, you can request further guest tickets, which may be in addition to free guest tickets and those tickets you have already paid for.

- If you have requested tickets in the second allocation window, then please check your eVision account for your new allocation details after 2pm on Thursday 2 July 2020. You will be able to make payment for your second ticket allocation from this time until the day before your ceremony. On the day of your ceremony any allocated tickets not paid for will be removed from your account to be sold at the ceremony. The graduation task will also reopen for any other updates.

Any remaining tickets will be sold on the day when you register, on a first come, first served basis.

All these activities will be offered via eVision, which will indicate the numbers of tickets allocated to you, any you have paid for and second allocation tickets approved. It is important that you check for email and text reminders during this period.

Visa Requirements

When completing the Graduation Task, you will be asked whether you or your guest(s) require a visa to visit the UK to attend your Graduation Ceremony. If you will be applying for a visitor visa, you will be able to request a letter via the Graduation Task in eVision that can either posted, emailed or collected from the Student Centre.

Please note when you are requesting this letter for your guest(s), you will need to supply the details of their full names (as per their passport) and their relationship to you. This letter should be submitted alongside the visa applications.

For further information regarding visas to visit the UK, please refer to the UK Visas and immigration website https://www.gov.uk/government/organisations/uk-visas-and-immigration