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Invitation

 

 

How and when am I invited?

Students are invited to attend Graduation via an electronic invitation in eVision. You will be emailed when you are able to view your invitation.

How do I respond?

To respond to the task in eVision:

  1. Go to https://evision.brunel.ac.uk
  2. Enter your username (your username is your student ID number without the /1, /2 etc).
  3. Enter your eVision student portal password (or follow the on-screen instructions if you have forgotten your password).
  4. Look at the top of the screen and click on “my Graduation”.

If the "my Graduation" tab isn't available please send an email to awarding@brunel.ac.uk with the subject heading of "my graduation - (student number).

Why do I need to respond?

It is important to inform the University if you wish to attend so that appropriate arrangements are made regarding your attendance or absence status.

Responding also enables you to:

  •  secure visa support letters for you and your guests
  •  ensure your attendance and guest tickets

It is as important to inform the University that you will not be attending as it is that you will be attending.

If you are not planning to attend, in addition to responding to the graduation you will also need to complete the eVision certificate task. This is so that arrangements can be made to send your certificate to you without delay following your ceremony. The eVision task is available in the “my Course> View Award” tabs. If you have any problems logging in to your eVision account then please contact our student centre via email; student.centre@brunel.ac.uk or by phone on; +44 (0)1895 268268 and they will be able to assist you. If you do not request your certificate it will not be automatically produced.

If you do not wish to attend and do not reply to the invitation, there may be a delay in your certificate being available regardless of when you completed the certificate task.

Please note non-attendance will not automatically make you eligible for future ceremonies.

Deferral requests are granted in exceptional circumstances and if you wish to defer to the next available ceremony please awarding@brunel.ac.uk with a short description and reason for requesting deferral; students will be informed of the decision as soon as possible.

What is the deadline for responding?

Firstly, you must have completed your eVision Graduation invite task and request guest tickets by the deadline (Monday 22nd June 2020) and be eligible to attend. Students are entitled to two free guest tickets and additional tickets cost £26 each.

You will be able to see your allocation via the My Graduation tab in eVision once the ticket task goes at lunchtime on Tuesday 23rd June 2020. You will have until the 9am on Monday 29th June 2020 to pay for any allocated guest tickets. After this time, unpaid ticket allocations will be returned to the pool for re-allocation. The Graduation task will then be unavailable until Tuesday 30th June 2020.

Further allocations will occur following this to cater for those awarded after this date.

- (Second Allocation) takes place from 10am Tuesday 30 June 2020 to 8am on Thursday 2nd July 2020, where you will have 2 days to request any further guest tickets, in addition to those tickets you have already paid for. These will be allocated on a first come, first served basis, including first requests for 2 free guest tickets.

- If you have requested tickets in the second allocation window, then please check your eVision account for your new allocation details after 2pm on Thursday 2nd July 2020. You will be able to make payment for your second ticket allocation from this time until the day before your ceremony. On the day of your ceremony any allocated tickets not paid for will be removed from your account to be sold at the ceremony, on a first come, first served basis. The graduation task will also reopen for any other updates.

What information will I need to give in the invitation?

In the invitation you will be asked to:

  • Confirm either your attendance or non-attendance

  • Update contact details for future Graduation correspondence

  • Apply for guest tickets

  • Request Invitation Letters to support you or your guests' visa application

  • Inform the University if you or any of your guests have additional requirements relating to disability

What will happen if I don't reply?

  • If you do not reply to your Graduation Invitation Task and you want to attend your ceremony, it will not be possible to accommodate you on the day as you will not have been allocated a seat.

  • Without replying to the invitation you are not able to request any guest tickets.

  • If you do not wish to attend but do not reply to both your invitation and certificate tasks, there will be a delay in the University being able to make your certificate available. The eVision task is available in the “my Course> View Award” tabs. If you have any problems logging in to your eVision account then please contact our student centre via email; student.centre@brunel.ac.uk or by phone on; +44 (0)1895 268268 and they will be able to assist you. If you do not request your certificate it will not be automatically produced.