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WISEflow for module leads and authors

All content creation (i.e. assignment briefs, exam papers and rubrics) happens in the Author role in WISEflow. If you are a module lead, you may also have some use of the Manager role. Click on the links below to access WISEflow resources for module leads and Authors:

Allocating marking

The Taught Programmes Office (TPO) will set up the marking distribution for you on summative flows based on the information that you provide.

If you are looking to set up marking distribution on your own formative flow, see Adding markers and Reviewers on the WISEflow for TPOs FAQ for more details on how to do this. 

An overview of the Author role

The Author role can be used to create and attach assignments and rubrics to flows:

Author role overview

    1. The "Assignments" tab. This area will contain content which can be attached to flows for students to engage with (e.g. coursework briefs or exam papers). 

    2. The "Rubrics" tab. This area will contain marking frameworks which can be attached to flows for markers to use when assessing students. 

    3. The "Associated flows" tab. If you have been added to a flow as an Author, you will be able to attach a published assignment or rubric via this tab. See Attaching a coursework brief, exam paper or rubric to a flow (with Author access) for more information. 

    4. The "Assignments" area, which contains all editable versions of assignments you have created. If you are on the "Rubrics" tab, this will contain the editable versions of your rubrics. If you are on the "Associated flows" tab, this will display active flows which you can attach an assignment or rubric to. 

    5. The "Published assignments" area, which contains published versions of assignments which can be attached to flows. In addition to published assignments you have created, items shared with you by other users are also displayed here. If you are on the "Rubrics" tab this will similarly list all of your published rubrics. If you are on the "Associated flows" tab, this will instead show a list of archived flows. 

    6. The content bank. This contains any sections or files that you have created and wish to reuse in future assignments or rubrics. You can also build new content in the content bank directly. Items in the content bank can be shared with you by other users in the same way as published assignments or rubrics.

    7. Import and export options. WISEflow supports a number of sources for importing questions via the content bank, including VLE platforms such as Blackboard, Moodle and Canvas. Note that only simple question types are supported - you can read this WISEflow article on the import function for the full details.

    8. The green button on the right of the Author role will allow you to create a new assignment or rubric. 

Note: a new Author tool is in development and the beta version is accessible via the button in the upper right as of the March 2021 major update:

Author tool v2

This currently only allows the creation of FLOWmulti assignments or items in the content bank (i.e. rubrics cannot be created in this tool yet). Neither assignments nor content bank items created in the beta tool can be used on flows and you cannot copy existing content from the current Author role into the beta tool, however this provides you with an early look at the feature. It is anticipated that the beta version will replace the current Author role around March 2022 (this FAQ will be updated accordingly). 

Attaching a coursework brief, exam paper or rubric to a flow (with Author access)

If you've been given Author permissions on a flow, you'll be able to attach your coursework brief, exam paper or rubric by yourself. 

You will need to have published your coursework brief, exam paper or rubric, which will generate a unique reference code:

Exam reference code

You can click on the published assignment's reference code to copy it to your clipboard for convenience. Once you have the reference code, click on the "Associated flows" tab:

Author attach 1

Click on the relevant flow to open an expanded view. Here you'll see that there are input fields for the assignment/ exam or rubric, if in use:

Author attach 2

Simply paste the copied reference code into the input field and click "Attach". If you didn't copy the reference code from the previous screen, you can still use the spyglass button here to search through a list of your published items and attach it that way instead:

Author attach 4

Author attach 5

Important: coursework briefs or exam papers must be attached to a flow well in advance of the start date/ time for students:

Author view student start date

You will no longer be able to attach the coursework brief/ exam paper once this date/ time passes and will need to ask the Taught Programmes Office (TPO) to do this for you. Similarly, any rubric that is going to be used by the entire marking team must be attached to the flow before the start date/time of the assessment period. 

If you are a module lead with Manager permissions on the flow, you will still be able to attach these items just as the TPO can. See the WISEflow for TPOs FAQ for more information. 

Attaching a coursework brief, exam paper or rubric to a flow (without Author access)

If you do not have Author permissions on the flow and you are not a module leader with Manager permissions on the flow, you'll need to provide this information to your Taught Programmes Office (TPO) so that they can attach items on your behalf.

FLOWassign & FLOWhandin assessment briefs or FLOWlock exam papers

You should provide your assessment brief in PDF format along with any other supporting materials that need to be attached (these can be of any file type). Exam papers for FLOWlock examinations can be provided in the same format. You should share your assessment brief or exam paper with the TPO in the agreed method (e.g. Sharepoint or email). 

FLOWmulti exam papers/ rubrics

You will need to have published your exam paper or rubric in WISEflow, which will generate a unique reference code as shown in the image below:

Exam reference code

You'll need to provide this reference code when asking the TPO to attach the item to the flow for you. You can click on this code to copy it to your clipboard for convenience. For more information on publishing exam papers or rubrics, see Designing assessments or Designing rubrics.

Can't see the flow

If you are expecting to see a flow in one of your overviews in WISEflow, contact the Taught Programmes Office (TPO) in the first instance to ask whether this has been set up. One of the following things may have happened:

  • The flow has been created but has not been activated yet. Only users added as Authors or Managers can see non-activated flows. 
  • The flow has been created and is activated, but you have not been added to this in any capacity (this can be resolved quickly and easily by the TPO). 
  • The flow has not been created yet. If you believe you already provided the necessary details (e.g. by filling out a flow request form), ask the TPO to check that they have these. If the details are not available, you may need to provide this information again. 

Alternatively, you may be able to see the flow (i.e. as an Assessor or Reviewer) but unable to see any students. In this instance, the TPO may need to allocate you to specific students. 

Class test/ exam coversheets

All class tests or examinations should have a coversheet which provides details of the assignment (i.e. which module this is for, the number of questions, any permitted material, etc.). For consistency, you should use one of the following coversheet templates depending on the nature of your class test/ exam:

FLOWmulti class tests and exams (sections not randomised)

If you are not randomising the order of the sections of your exam or class test, the appropriate coversheet template can be found via the content bank in WISEflow:

add items from the content bank

Make sure you import the correct coversheet, as there are several clearly labelled variations depending on whether this is a class test or an exam occurring in the May, August or December/ January exam periods, as well as whether your assignment includes file upload question types or not. 

Once you have imported a copy of the template into your assignment, you can use the grey tabs on the right to drag and reorder this to the front of your class test/ exam, and then click the pencil button to edit this and add in the necessary details:

editing and moving the cover sheet

All other flow types, plus FLOWmulti class tests and exams with randomised sections

All other coversheets can be found via the Examinations Sharepoint page for all guidance documents. For FLOWassign, FLOWhandin or FLOWlock type flows, the coversheet template should be filled out and arranged as the first page of your class test or exam paper.

For FLOWmulti assignments with randomised sections, the coversheet should be completed and attached to the flow separately as General Material via the "To be handed out tab" (you will need Manager permissions to do this, or you can ask the TPO to help attach this). 

Note: coversheets are updated regularly - don't be tempted to copy coversheets from older assignments. Always check the content bank in WISEflow or the Examinations Sharepoint page for all guidance documents for the most up to date versions.  

Creating a basic exam paper

Exams, class tests and coursework briefs are all stored via the "Assignments" tab in the Author role. There are two types of assignment that can be created:

File based assignments

This type of assignment can be used on all flow types except FLOWmulti. File based assignments can be viewed and read by students in WISEflow, but they will answer the questions separately - either outside of WISEflow (e.g. by typing up a document in Word) or in a dedicated word processing tool in a FLOWlock type flow. 

If you do not have Author permissions for the flow you would like to attach a file based assignment to, you will need to provide a PDF copy of the file to your Taught Programmes Office (TPO) instead. 

FLOWmulti assignments

As the name suggests, this type of assignment is only compatible with FLOWmulti type flows. Students answer the questions directly in the browser when a FLOWmulti assignment is in use (i.e. they are able to interact with the assignment you have designed). 

Creating flows

If permitted by your College, you can create as many formative flows as you'd like, but summative flows (where the work will count towards students' degree classifications) should always be set up and managed by the Taught Programmes Office (TPO). Examples of formative flows might be for draft submissions to allow students to get some early feedback, or to set up a practice exam to help students get prepared. 

In order to create a flow for your current class, you will need the following:

1. The SITS source information for your cohort (If you don't have access to SITS, you can instead navigate to the "Reports" tab in eVision and look up this information using the Module Availability Data report, found in the "Colleges Operational" category).

2. The formative coursework brief in PDF form or published code for your formative assignment if already on WISEflow.

3. The dates / period of time you are going to allow for student submissions (and marking if appropriate).

Before setting up the flow, it may be helpful to look at the information under Flow types to see what best fits the requirements for your assignment. Additional information on flow types can also be found in this article on the WISEflow website.

For more information on how to request the setup of summative flows, consult your TPO.

Designing digital assessments

When converting pen and paper assignments, the following aspects of your assignment should be considered:

  • Accessibility for students with additional needs
  • Changes to wording (e.g. students may no longer need to "complete an answer booklet")
  • Images/ videos/ alternative media
  • Randomising the order of questions and answers

For help and advice when designing a digital assessment, please contact a Digital Assessment Adviser at WISEflowhelp@brunel.ac.uk

Designing rubrics

A rubric is a marking framework which allows you to mark students' work clearly and consistently. Rubrics that are built into WISEflow can accommodate holistic methods of marking or can also use mark conversion to automatically calculate a grade based on your assessment of a student's performance (these grades can still be manually adjusted if required).

There are two types of rubric that Authors can create:

Standard Rubrics

Standard rubrics can be created and published relatively quickly and are quick and easy for Assessors to fill out. You can access written guidance on how to create a standard rubric here

Custom Rubrics

Custom rubrics can be tailor made to your assignment. There are a number of custom rubric templates that you can access via the content bank which may help you build your rubric more quickly:

add items from the content bank

For more help with designing and creating rubrics, please contact a Digital Assessment Adviser at WISEflowhelp@brunel.ac.ukIt's recommended that you get in touch well in advance of the student submission deadline.

For information on how to use a rubric once this has been attached to a flow, see Using rubrics in the WISEflow for markers FAQ.

FLOWmulti question types

Much of the Author role utilises Learnosity's Author API to allow you to create questions that form the basis of your FLOWmulti assignment or custom rubric. In addition to standard multiple choice questions, many more question types can be selected by choosing the option to create a custom question:

The menu option to add a custom question

Extensive details on the features of all of the different question types (except GeoGebra) can be found in Learnosity's Author Guide documentation

Note: question types "Audio", "Audio - Block UI", and "Audio - Button UI" are not compatible with flows where the lockdown browser is in use.

For further information on using the GeoGebra question type, you may find the following items useful:

Flow types

Different flow types that you may encounter on WISEflow
FLOWassign icon   FLOWassign

The most common flow type used for coursework submission. Focused on written/ typed submissions such as essays and reports. Accepts a PDF file only for the main upload, but other files can be attached as appendix material if this is permitted.

The main submission will appear in the middle of the Assessor tool, and appendix material can be viewed/ downloaded separately. This flow type also generates similarity reports via Ouriginal (formerly URKUND). See the WISEflow for markers FAQ or WISEflow for moderators FAQ for more information on using Ouriginal.

 FLOWattend icon  FLOWattend

 A flow that can be used for attendance based modules such as placements. There will not be any digital submissions to look at on this flow, but you can still provide grades and feedback here.

Students may still have provided a physical submission (e.g. a performance or a product prototype).

 FLOWhandin icon  FLOWhandin

 A flow for to submit coursework which is not primarily written (e.g. PowerPoint slides, a video diary or a game prototype). This will accept any file type whatsoever. 

Work submitted on this flow will appear as a list of files which can be previewed if they are in a compatible format (e.g. PDF, MP4, JPEG) or downloaded for offline review. You will not be able to use annotation tools to deliver feedback in this flow type, but can still provide comments or use a rubric. 

 FLOWlock icon  FLOWlock

 A flow type used for secure, typed essay style examinations. Students will need the LockDown browser will need to be downloaded and installed before taking a FLOWlock exam. 

Like FLOWassign coursework, the submitted scripts will appear as PDFs in the middle of the Assessor tool for marking and Ouriginal similarity reports are generated for these. Any appendix material the student has provided can be viewed/ downloaded separately. 

FLOWmulti iconFLOWmulti lockdown icon FLOWmulti

A flow type used for exams which contain multiple choice or interactive questions. If there is a padlock symbol on this icon, students will need to have the LockDown browser installed on their device in order to take the exam. 

Many question types can be scored automatically and this flow type still supports the use of essay type questions as well. It also provides statistics/ data analytics which can be downloaded for further use offline. 

Group settings & template for group distribution

WISEflow offers two different settings for group projects:

Group paper

Any group member can upload and make a single submission on behalf of the entire group. Group members cannot receive individual feedback or grades. 

Individual papers

Each group member must upload and submit something. Group members can be given individual feedback and grades. Most group assignments at Brunel are set up using this option. 

You can also place students into pre-determined groups (this is the default option) or allow them to form and edit their own groups. You may find this downloadable template useful, which can be completed and provided to your Taught Programmes Office (TPO).

Section Based Marking (FLOWmulti only)

Section based marking is a method of marking that can be used on FLOWmulti type flows. Instead of allocating markers to specific students (and therefore entire exam papers), the markers are allocated to specific sections of the exam paper for some or all of the cohort. This is a useful marking method to use where an exam features a variety of questions that require multiple colleagues' expertise to assess. 

Once all Assessors have completed their marking and submitted the scores for their respective sections, the module lead should confirm the final grades via the Manager role. Access the flow as a Manager and select "Manage matrix":

The manage matrix button

On the screen that follows, click "Go to progression overview":

The progression overview

The progression overview includes several features:

    1. A button to adjust the mark converter. If the final grades are being delivered in an A* - F letter grade or pass/ fail format, you can adjust the grade boundaries here. 

    2. A table which lists all students, their total score in the exam, their final grade (based on their score and the boundaries defined in the mark conversion) and a breakdown of the marks awarded to them in each section of the exam paper.

    3. A button to unlock all submitted scores for any/ all sections allocated to markers. This will allow all Assessors to change and resubmit their scores (this can also be done for specific sections by clicking their respective pencil button).

    4. A button to transfer sections. If an Assessor is unable to fulfil their marking responsibilities for whatever reason (e.g. sickness), their section, along with any scores and feedback recorded so far, can be passed on to another Assessor to complete. 

    5. The green "Set final assessments" button, which is used to finalise the converted grades. This can only be used once the scores have been submitted for all sections (and for all students that handed in). 

Once the "Set final assessments" button has been clicked, the final grades will have been submitted and moderation/ release of grades can take place as normal. 

Support for students

Student user guides for WISEflow can be found on this page.

An introductory video for students can be found here and can be used as part of your schedule for student inductions. If you would like a more personalised student induction for WISEflow please contact the WISEflow help team at WISEflowhelp@brunel.ac.uk to arrange this.