Apply for Gold open access publishing funds
Brunel University London currently supports open access publishing and archiving of journal articles and conference papers in line with the Open Access Mandate in the University's Research Integrity Code.
The Brunel Open Access Publishing Fund supports open access publishing for research articles published in journals and conference proceedings, which meet the eligibility requirements below and the pre-submission requirements detailed in Plan S and publishing your research.
What is the Brunel Open Access Publishing Fund?
- a UKRI block award to support open access costs for journal articles acknowledging UKRI funding
- a central fund to support open access costs for journal articles which do not acknowledge any funding, or where the funder does not provide a specific award for publishing costs.
From time to time, other open access funding awards may become available based on our grant portfolio, for example, British Heart Foundation.
How are open access publishing costs paid?
Open access publishing costs are mainly paid through the following routes:
- direct payment - fees are paid upon receipt of the invoice for articles where Open Access has confirmed in advance that funds for publishing are available
- funder pays -some funders may have direct mechanisms for making open access payments. Wellcome Trust is one of these - see below
- prepayment accounts - where credit is lodged in advance and are used up as articles are published; these often offer discounted publishing costs
- transformative agreements - mainly Jisc negotiated Read and Publish deals covering or offseting costs of publishing and reading for hybrid journals which offer both paid open access publishing and subscription only content. What is a transformative agreement?
Funders paying open access costs directly
The University does not currently hold funds for Wellcome Trust, which authors acknowledging Wellcome grants in their article should claim from the funder directly. Wellcome does not cover APC costs for non-compliant articles, so authors acknowledging Wellcome funding must check that the chosen publishing route will meet Wellcome's open access policy before submission using the Journal Checker Tool.
Brunel is unable to fund APCs for articles acknowledging Wellcome grants.
Transformative Agreements for hybrid journals
Open access costs are increasingly included as part of transformative agreements for hybrid journals. These include read and publish, transformative journals and others. Brunel subscribes to a number of agreements with major publishers where available and cost effective.
Those agreements to which our authors have access to at Brunel are listed in Publisher prepayments, membership deals and discounts below.
What are hybrid journals and are they compliant with open access requirements?
Many UK and international public funders, including UKRI and EU, no longer support publication in hybrid journals unless they are published under a funder approved transformative arrangement. Corresponding authors should check their publishing venue before submission using the Journal Checker Tool on Plan S and publishing your research.
If the journal does not offer a compliant route or indicates that you must follow rights retention, author action is required on manuscript submission to comply with open access requirements. Alternatively, authors can choose an alternative route.
If you are not acknowledging a specific research grant and are unable to make your research immediately open on publication through paid open access publishing or rights retention, contact Open Access for advice.
How to apply for open access publishing funds
Authors must also follow the pre-submission checks and any necessary steps to be eligible to apply for funds to publish open access funds using the Journal Checker Tool. See Plan S and publishing your research.
Once you have done so, if your preferred publishing route will require direct payment upon invoice, contact Open Access before submission for an agreement in principle. It is not possible to reserve funds for publishing research outputs not yet accepted so where there is more than 12 weeks between your request and acceptance, or immediately if there is a change of route, authors should reconfirm funding availability.
All articles submitted must also contain a Data Access Statement to indicate the location and terms and conditions of access to the underpinning research data, or state that there are no underpinning data. See Publish your data for more information.
I'm publishing a journal article or paper - how do I meet open access requirements?
The corresponding author, or eligible Brunel co-author, should follow the steps below to deposit the Author Accepted Manuscript in BRAD immediately on acceptance for all journal articles and conference papers. This will confirm that open access funding will be required.
Please see the video or visit the open access roadmap page or BRAD user guide for more information on how to deposit your accepted manuscript.
- Go to the manual record screen of your publication in BRAD.
- Answer Yes to the question: Do you want to apply for APC funding?
- Please enter details of the corresponding author's institution, if not Brunel University London.
- Link your publication to all relevant grants.
- Enter any additional information relevant to your request in the comments box, e.g. external sources of funding not held by Brunel and any grant/funder information not yet linked.
- Upload your Author Accepted Manuscript to the publication record.
- Deposit the underpinning research data in Brunel figshare to get a unique DOI for your data to use in the Data Access Statement which can help you track your data citations. See Research data management for more information.
Eligibility for funding
Eligibility for open access funds is determined by a number of criteria:
The University is only able to fund publishing costs for corresponding authors with research responsibility, employed by the University at the time of submission.
Doctoral researchers may not normally access the Brunel Open Access Publishing Fund which is available to staff only, but where an eligible staff member is a co-author, the staff member may apply. These applications will be considered on a discretionary basis, and agreement is subject to available funds and terms of any applicable agreements.
Where the corresponding author is based elsewhere, their institution or organisation should meet the cost of the APC.
Research funding status
Subject to available funds, the University will pay an APC for a research article by Brunel staff corresponding authors which acknowledge a research grant, where payment is needed to comply with funder requirements for open access and where other funds are not available.
Some Transformative Agreements may have restrictions on whether they can be used by outputs which do not acknowledge a research grant, or offer more restrictive licence options.
Authors acknowledging research grants, should check their publication route eligibility and if the route is fully open access, contact Open Access before submission. Authors should also deposit the Author Accepted Manuscript in BRAD immediately on acceptance.
Authors without grant funding can also follow the same steps to request APC funding, where publishing in fully open access journals.
Research output status
Not all types of research output are eligible for funding. To be considered, your output should be one of the following types:
- peer reviewed primary research article
- systematic review
- conference proceedings with an ISSN
- review article (not commissioned by publisher)
Open access is not mandated for articles which do not meet this definition and therefore authors may follow traditional publishing routes but should make the content available in the institutional repository or funder specified repository.
It is not usually possible to pay an APC retrospectively for a paper that has previously been published.
Funds also will not be released for outputs that do not comply with the University's open access policy, any relevant funder's open access policy and Research Excellence Framework (REF) policy on open access.
When selecting a potential publisher, authors can check whether the chosen journal and publisher meets funder and REF open access requirements using the Jisc SHERPA tools and the Journal Checker Tool. Please contact Open Access for guidance.
What happens to your request?
After authors make a request, Open Access will notify you of the outcome within 5 working days. If accepted, you will receive further information and instructions relevant to you.
Please note that if you have not followed the pre-submission requirements and have not secured confirmation of funds before submitting your manuscript, the University will be unable to meet the open access publishing costs.
If your request is declined, this may be because the publisher does not offer a suitable licence, or may not meet publishing or academic standards. For more information see Choosing a genuine publisher and Plan S and publishing your research.
If your request for funding is approved
If your request for Gold open access funding is approved, you should:
- Check whether a prepayment account, discount or deal applies below. APC costs may be charged to pre-paid accounts with selected publishers. See Publisher prepayments, membership deals and discounts.
- Arrange Gold Open Access under a CC BY Licence. The only exception is where a more restrictive licence is explicitly allowed as part of a Jisc approved Transformative Agreement.
- Check that there are no supplementary page and colour charges associated with your article, as the Open Access fund is unable to pay these.
Raising an invoice to pay for Article Processing Charges
If you need to follow a pay on receipt of invoice route, a requisition for a Brunel Purchase Order will need to be raised on your behalf by Open Access. Authors should request an invoice as follows:
- Set the billing address with the corresponding author's name and office, to ensure that invoice processing is not delayed or payment refused.
- You may need to supply the University's VAT number. We are not exempt from paying VAT on open access charges.
- Contact Open Access to request a Purchase Order for payment from the University's central Open Access Publishing funds, forwarding the publisher's invoice.
If you are asked to make payment through one of our prepaid publisher accounts, please check the list of publishers in the below for full details on access.
Page and colour charges
Generally, the University is not able to pay supplementary costs from central funds, such as page / overlength or colour charges. These are administrative costs and not open access charges which must be invoiced and funded separately.
Several public funders and institutions see these additional costs as disingenuous and a hangover from the paper age. Where authors are unable to have the charges waived or removed, we advise authors in the first instance to check whether funding support is available within their own department.
Publisher prepayments, transformative agreements, membership deals and discounts
Brunel has arranged deals with the following publishers to reduce the cost of APC payments and to support other open access initatives.
We are adding new deals all the time as they are negotiated, so please contact us if a publisher you expect to see here is not on the list. In some cases, open access publishing may be capped or restricted by funder to certain titles only.
Deals which meet the Jisc Transformative Agreement criteria, in line with Plan S principles are clearly marked as such. Even where a publisher is on this list, authors must check publishing route compliance using the Journal Checker Tool before submission.
APC discount = 20%
The prepayment account discount applies only when the University agrees to meet the cost of the article. See request process above. Once approved, eligible authors should be able to select to charge costs to Brunel during the payment process.
Transformative when certain funders are acknowledged (e.g. UKRI, Wellcome Trust) otherwise 20% discount if paid from the Brunel Open Access Publishing Fund.
APC discount =20%. Applies to articles not eligible under the transformative agreement.
BMJ Publish and Read Pilot Agreement 2021:
There will be no direct charge to authors or Brunel for open access if an eligible corresponding author is at Brunel; the paper acknowledges UKRI or selects UK health charities as funders; the articles are original articles reporting on primary research; the article will appear in a journal covered by the deal.
Otherwise, an APC is payable. A 20% prepayment account discount may apply but only when the University agrees to meet the cost of the article. See the request process above. Once approved, eligible authors should be able to choose to charge costs to Brunel during the payment process.
Cambridge University Press
Transformative for all eligible papers
Cambridge University Press Jisc Read & Publish deal:
Brunel authors are eligible for an effective waiver of open access costs under the Cambridge University Press Jisc Read and Publish agreement. The corresponding author will need to be at an eligible institution.
The paper will have to be original research of an eligible type: research articles, review articles and rapid communications, brief reports and case reports. The journal must be listed as one of those covered by the agreement.
Institute of Electrical and Electronics Engineers (IEEE)
APC discount = 0%
Institute of Electrical Engineers (IEEE) prepayment account:
The University must first agree to meet the cost of the article, otherwise authors will be invoiced directly (see request process above). Once approved, eligible authors should be able to select to charge costs to Brunel during the payment process.
Please note, it is not usually possible to pay additional overlength / page charges, so authors must be careful to keep length of works within author guidelines or to ensure that the relevant department has funds available to meet the costs.
Open Library of the Humanities membership
The Open Library of Humanities (OLH) is a charitable organisation dedicated to publishing open access scholarship with no author-facing article processing charges (APCs). They are funded by an international consortium of libraries who have joined us in our mission to make scholarly publishing fairer, more accessible, and rigorously preserved for the digital future.
The OLH publishing platform supports academic journals from across the humanities disciplines, as well as hosting its own multidisciplinary journal. Launched as an international network of scholars, librarians, programmers and publishers in January 2013, the OLH received two substantial grants from the Andrew W. Mellon Foundation and has since built a sustainable business model with its partner libraries.
We commit to the OLHUMs model each year.
Public Library of Science (PLoS) prepayment account
APC discount = 10%
A prepayment discount applies only when the University agrees to meet the cost of the article (see the request process above). Once approved, eligible authors should be able to select to charge costs to Brunel during the payment process.
Royal Society membership
APC discount = 25%
We pay an annual membership. All Brunel authors are entitled to a 25% discount on the cost of APCs by the Royal Society.
Transformative for eligible papers
APC discount =20% This applies to articles which are not included in the Transformative Agreement.
SAGE UK Jisc Agreement:
Papers accepted in 'Sage Choice' titles (subscription journals) with Brunel corresponding authors are entitled to be made immediately open access on the journal website without direct charge. Papers appearing in fully open access Sage journals are entitled to a 20% discount.
Please ensure you choose a CC BY (Creative Commons Attribution) license when taking advantage of this arrangement. The scheme is outlined in more detail here: United Kingdom | SAGE Publications Ltd
"Springer Compact" APC = Transformative for all eligible papers
"Springer Open" APC = Same conditions as BioMed Central
Springer Compact Jisc Consortium Read and Publish Transformative Agreement:
Applies to Springer 'Open Choice' titles (i.e. the majority of Springer's subscription journals). A Read and Publish agreement is in place which means that papers with Brunel corresponding authors can be published open access articles in Springer Compact titles without charge. Be aware that your affiliation is checked.
Due to the merger between BMC and Springer Nature, Springer Open titles (i.e. fully open access Springer journals) are processed through the BMC deal described above.
Transformative when certain funders acknowledged (e.g. UKRI, Wellcome Trust), otherwise an APC is payable.
APC discount = 20%. This applies to articles which are not included in the Transformative Agreement.
Wiley Jisc Read & Publish Open Access Agreement:
There will be no direct charge to authors or Brunel for open access if an eligible corresponding author is at Brunel; the paper acknowledges UKRI or select UK health charities as funders; the articles are original articles reporting on primary research; the article will appear in a journal covered by the deal. More details on the Jisc Read & Publish Open Access Agreement, including relevant funders and other eligibility criteria here: Open Access for Authors in the UK | Wiley
Wiley prepayment account:
Otherwise, the 20% prepayment account discount may apply - but only when the University agrees to meet the cost of the article (see request process above). Once approved, eligible authors should be able to select to charge costs to Brunel during the payment process.